Job Details

Title: Bank Chief of Staff Office Admin
Duration: 12 months
Salary: HKD 30K per month (depending on abilities)
 
Responsibilities:
Deliver efficient and high quality (i) external commitment assistance, (ii) project execution support and (iii) department administrative support.

1. External commitment assistance:
   
   • Assist in preparation of day-to-day communications to internal and external
     stakeholders
   • Support engagement and content preparation for meetings
   • Provide clerical support including but not limited to filing communication records
2. Project execution support:
   
   • Conduct desktop research and prepare presentation deck
   • Support consolidation of data and compilation of reporting deck
   • Provide logistic support to projects or events where required
   • Coordinate meetings and conference calls including agendas and minutes where
     required
3. Office and administrative support
   
   • Perform administration roles including ordering of stationery and equipment,
     liaison with internal and external stakeholders e.g. internal procurement team and
     external vendors
   • Coordinate team activities, events, meetings
   • Arrange on/ off-boarding of new joiners/ leavers
   • Make business travel arrangements, liaise with travel agencies and service
     providers
   • Arrange expenses reimbursement for team
   • Support membership subscription/ renewal

Requirements:

• Degree holder
• Minimum 3 years' administrative experience
• Open to learn through on-the-job training
• Relevant solid experience in sizable organisations, experience in financial services will
  be an advantage
• Thorough attention to details, strong organisational skills with ability to work
  independently and collaboratively
• Strong verbal and written communication skills in both English and Chinese
• Strong interpersonal skills with ability to accommodate personal styles to different
  situations
• Good analytical and problem-solving ability
• Positive attitude with great sense of ownership and responsibility
• Team player and demonstrate high levels of emotional intelligence
• Proficiency in Microsoft office applications (Excel, PowerPoint)